Location: Warrington UK

Date Posted:Nov 09, 2017

Admin Executive Job SummaryWe are currently seeking an Admin Executive at our firm. The admin executive is a critical member of the support staff and provides personalized secretarial and organized administrative support as needed to the executive in a professional and timely manner.The administrative executive works one-to-one with the executive on a wide variety of matters. The candidate must be flexible, and organized to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills and prior experience in an assistant role.Admin Executive Duties and Responsibilities·         Primary point of contact between the office staff and internal/external clients·         Maintain master corporate calendar of all all-hands events, conferences, holidays and vacations·         Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member·         Handle requests, feedback and queries quickly and professionally·         Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed·         Arrange executive travel, hotel and dining arrangements as needed·         Take dictation and meeting minutes, accurately enter notes and distribute·         Monitor office supply levels; reorder when appropriate·         Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services·         Produce professional quality reports, presentations and briefs·         Develop and carry out an efficient documentation and filing system for both paper and electronic records·         Delegate tasks as appropriate to other members of the teamAdministrative Executive Requirements and Qualifications·         Minimum 1 year experience as an Admin Executive ,Administrative Assistant, Senior Executive Assistant or in other secretarial position·         Full knowledge of office management systems and procedures·         Basic bookkeeping and math skills·         Proficiency in MS office and basic IT skills.·         Exemplary planning and time management skills·         Ability to stay calm and on-task in high-stress situations·         Current in today’s office technology, and computer software including MS Office·         Ability to multitask and prioritize daily workload·         High level verbal and written communications skills·         Discretion with personal and confidential information   View full job description
JobCentre Plus 1 year ago
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