Accommodation And Facilities Officer job in Bristol at Trinity College Bristol

Accommodation and Facilities Officer

Company: Trinity College Bristol

Location: Bristol UK

Date Posted:Sep 29, 2017

TRINITY COLLEGE BRISTOL JOB DESCRIPTION Job Title:Accommodation and Facilities Officer Responsible to:  Property and Facilities ManagerWorking hours:  4 to 5 days per week, with occasional involvement in the evenings and at               weekends Overview: This role is central to the smooth running of the college. The Accommodation and Facilities Officer helps to ensure that the college's accommodation and facilities work well for staff and students. The post-holder will need to be observant of both the needs of staff and students and of the demands being made on the college's accommodation and facilities. The role seeks to care for both the users and also the resource being used. It requires the ability to be both proactive in seeing what needs to be done and responsive to situations as they develop. An important part of the role is the effective communication of matters relating to accommodation and facilities to all those who need to know. Accommodation is understood primarily to comprise on-site and off-site residential student accommodation, as well as teaching, office and common area accommodation, though there will be some involvement also with residential accommodation made available to some staff. Facilities are understood to comprise the equipment, systems and procedures that resource the accommodation and support the college's activities, including, for example, photocopiers and computers, the telephone system and fire safety procedures. The current post-holder works approximately four days per week. There is scope for the job to be expanded to a full-time position for the right candidate. The heaviest workload falls generally within the period from May to September, as students prepare to leave their accommodation and as properties are made ready for the new students to move in in the late summer. Relationships: Property and Facilities Manager for co-ordination of activitiesMaintenance and care-taking staff and contractors in relation to items and programmes of maintenanceAdmissions Officer regarding incoming studentsStudents in relation to their accommodation needs and the use of facilitiesStaff in relation to office and teaching space requirementsConference Manager in relation to college and other eventsIT manager, as necessaryOwners/landlords in relation to the maintenance of their properties leased to studentsFinance team in relation to supplier invoicesReceptionists in relation to fire procedures and phone systems  Domestic team in relation to cleaning arrangementsExternal letting agencies, as required Main responsibilities:   Accommodation•          ensure student accommodation requirements are met•          allocate on-site and off-site student accommodation•          manage tenancy agreements and supporting documentation and processes•          co-ordinate the summer housing programme of students leaving and arriving•          allocate student study spaces•          liaise with maintenance team, contractors, tenants, students, as appropriate•          manage key boards for all college properties and accommodation Facilities•          ensure that college staff and students are well served by college facilities•          co-ordinate the provision of equipment in staff offices, teaching rooms, and more generally around the college•          maintain up-to-date fire lists and organise annual fire reps meeting•          liaise with providers of phone system and photocopiers with regard to maintenance•          advise staff and students, as appropriate, with queries regarding computer and audio-visual equipment, engaging expert help where needed•          co-ordinate household cleaning arrangements, including annual programmes of window cleaning, carpet cleaning, etc•          oversee arrangements for postal communications, etc Administration•          provide administrative support to the Property and Facilities Manager•          receive emails, phone calls, letters regarding property and facilities matters and liaise with appropriate personnel within the team•          liaise, as needed, with the finance team regarding the processing of supplier invoices General•          provide cover on reception from time to time•          work in conjunction with other staff to ensure college is prepared for occasional whole-community events•          liaise with conference manager, as needed•          be prepared to help out, as required  PERSON SPECIFICATION Essential Commitment to the ethos and mission of the collegeAbility to interact well with a wide range of people; a relationship-builderPro-active and observantAbility to remain calm in more demanding situationsA practical person with a good dose of common senseAn accommodating mannerStrong communication skillsWell organised Desirable Good IT knowledge and skillsExperience of property management    View full job description
JobCentre Plus 2 years ago
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