Admin Assistant job in Edinburgh at Buckswood

Admin Assistant

Company: Buckswood

Location: Saint Leonards UK

Date Posted:Apr 24, 2018

   Job titlePart Time Administrative AssistantReports toCentre ManagerDirect reportsN/A  Job purposeTo provide administrative support to The Lions Study Centre, ensuring all information and administrative work is completed accurately, attending to visitors and dealing with basic enquiries.Duties and responsibilitiesDeal with telephone enquires in a timely manner.Answer email enquiries within a timely manner, providing accurate information and customer friendly responses.Attend meetings and take minutes as and when required.Greet and receive visitors in a positive way, ensuring that all visitors are correctly processed and aware of any important information, upon arrival i.e. Safeguarding and Fire procedures.Organise travel arrangements and accommodation for staff who, are travelling for business purposes.Organise necessary travel and accommodation for visiting groups.Organise and book any visits, trips, excursions and activities for visiting groups.Prepare correspondence and help with mail outs.Conduct relevant research on behalf of the director and centre manager.Deal with queries from parents and scholars, relaying and resolving them with the appropriate members of the team.Adhere strictly to Data protection guidancePrepare and provide relevant and required information to external and internal departments.Added Specific responsibilities N/A Working conditionsMon-Fri 9am – 3pm Physical requirementsN/A QualificationsNVQ or equivalent Administration experience  SalaryNegotiable according to age and experience (Living Wage guidelines)       Safeguarding and Child Protection The post-holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact, will be to adhere to and ensure compliance with the School’s Safeguarding (Child Protection) Policy at all times.  If in the course of carrying out the duties of the post the post-holder becomes aware of any actual or potential risks to the safety or welfare of the children in the School they must report any concerns to the School’s Designated Safeguarding Lead. Other duties and requirements Please note this job description outlines the main duties and responsibilities of the position and is defined for the benefit of both the post holder and The Lions Study Centre in understanding the prime functions of the post.  It should not be regarded as exclusive nor exhaustive as there may be other duties and requirements associate with and covered by the post.  Approved by: G SuttonDate approved: Reviewed:  This job description should be reviewed annually and updated as often as necessary.      View full job description
JobCentre Plus 9 months ago
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