Administration Assistant job in Redditch at Vertifi Limited

Administration Assistant

Company: Vertifi Limited

Location: Redditch UK

Date Posted:May 04, 2018

Administration AssistantLocation: Redditch, WorcestershireSalary: £21,000 per annum (full time equivalent) Shift: Monday – Friday 0900 - 1500Hours per Week: 25 hoursPurpose of the Administration Assistant:To provide general administrative support to the Executive Assistant, Commercial Director and Chief Operating Officer under supervisor from the Executive Assistant.Key Tasks / Responsibilities of the Administration Assistant:Principle Accountabilities & Objectives;• Answer telephones promptly and use good judgement to distribute messages in a timely manner• To include mailing, scanning and copying for management• Maintain electronic and hard copy filing systems• Manage calendars for all room bookings• Manage pool car bookings• Maintain car schedules, arrange servicing, MOT and tax renewals, liaise with insurance providers on overseas trips• Organise refreshments/ buffet bookings for meetings• Co-ordinate all travel arrangements for directors, to include hotels, flights and rail• Co-ordinate log of all customer visits both off site and on site by liaising with Commercial team• Completion of monthly expenses claims• Raising purchase orders via the Concur system• Maintain holiday records for directors and their teams• Resolve office related malfunctions i.e. photocopier• Provide annual leave cover on the main reception desk• Provide cover for any absences of the Executive Assistant• Exhibition registrations• Assist in resolving any administrative problems• Run errands to post office• Conference call management and communication• Project team support• Email management and support as required• Maintain office supplies• Responsible for keeping inventory of all site keysPeople/Personal Management;• Create, maintain and build effective working relationship with peers and work colleagues, both within the department and throughout the company and build rapport with external suppliers and customers• Ensure the department operates professionally• Ensure complete confidentiality at all timesInformation Management;• Accurately record and store information• Contribute to discussions to solve problems and make decisionsIf you feel that you meet the above criteria of this Administration Assistant role then please apply now! View full job description
JobCentre Plus 10 months ago
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