Administrative Assistant Personal Assistant job in London at GI Group Main Account

Administrative Assistant / Personal Assistant

Company: GI Group Main Account

Location: Middlesex UK

Date Posted:Jul 24, 2017

Administrative Assistant / Admin Support - Earn £14.55 per hour plus benefits (PAYE) or £18.65 per hour (LTD) Our Global Pharmaceutical Client, a top 100 FTSE company, is looking for an Administrative Assistant / Admin Support for 6 months to join their team in Middlesex. As a Personal Assistant to the Chief Information Security officer (CISO) and Director, Office of the CISO and InfoProtect Programme, you will fully support the VP, Director and programme by providing first class personal assistant service.Key Responsibilities:The key duties for this role include, but are not limited to:Calendar management support of VP and Director, Office of the CISO Co-ordinate and manage the organisation and logistics of internal meetings and events Co-ordinate travel arrangements local and overseas Expense management for key team members Liaise with HR and other departments to ensure smooth transition and induction of new starters. Ensure induction checklist is complete as per requirements Liaise with UK SFS and external suppliers to ensure the timeliness of billing and supplier payment Maintain team site and create and maintain distribution lists for internal and external contacts Maintain the InfoProtect mailbox - respond to queries and forward to appropriate team member. Input queries and responses into Customer Feedback Log Key point of contact for internal & external departmental queries as appropriateQualifications / Experience / Competencies:Previous experience supporting Vice President & team ideally within a large complex, global organisation An organised approach to work, manage competing priorities and multi-task in a pressured environmentExcellent time management Excellent communication skills - written and oral Ability to work independently, use own initiative but also know when matters need to be referred to a supervisor Ability to work well as part of a team Computer literacy with excellent Microsoft Office skills Confidence to liaise with individuals at all levels within an organisation - both internal and external Exceptional administrative abilities Enthusiastic, outgoing and professional approach to work Flexible, adaptable and positive attitude towards work Ability to work across multiple time zones and cultures Ability to work outside of defined role to meet team objectives as necessaryFor a confidential discussion on the above role or other similar roles please send your cv / or call 01707 247259Key words: Consumer Healthcare, Pharmaceutical, Administrative Assistant, Personal Assistant, Admin, Excel, Time Management, Communication Skills, MS Office, Stakeholder Engagement, Administration, Calendar Management, Expense Management, Contract, MiddlesexGi Group Pharmaceuticals provides a tailored Account Managed Service and dedicated Pharmaceutical recruitment team and partners with many different Pharmaceutical and Biotechnology clients throughout the globe and the United Kingdom. View full job description
JobCentre Plus 12 months ago
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