Administrator job in Oxford at Brighterkind


Company: brighterkind

Location: Oxford UK

Date Posted:Feb 23, 2018

Administrator brighterkind is a dynamic care home group that is delivering a new approach to care, putting residents’ happiness and health at the heart of our philosophy. Currently a standalone business within the Four Seasons Group, brighterkind has aspirations to develop independently into one of the leading care home providers in the UK.This role presents a unique opportunity to join a caring, fun and forward thinking business which is currently in its early stages of development.brighterkind operates in excess of 70 care homes throughout England, Scotland and the Channel Islands and employs more than 4,000 people. We are already the 5th largest provider in the UK with aspirations to develop further over the next three years.brighterkind is focused on becoming the brand of choice within the care sector. Our aspiration is that in time brighterkind becomes a byword for unrivalled levels of personal and nursing care, offering outstanding recreation and activities, and delivering a high quality food and dining experience to all our residents. Put simply, our aim is to establish ourselves as the best known and most highly respected operator in the care sector.We are investing heavily in our estate as part of a comprehensive re branding and refurbishment strategy. £25m has been earmarked to refurbish our homes and turn them into contemporary and comfortable places to live and work; £12m of this capital has already been invested. We are also investing heavily in professional development and have created a number of industry leading training programmes to help our managers and leaders to be the best that they can be.We aspire to provide our employees with a truly rewarding opportunity to proactively shape the company culture and influence the development of the business. This really is an exciting time to join us. We offer a challenging and rewarding environment for proactive and innovative individuals to flourish and develop.We are looking for professional, creative and energetic candidates to join our friendly and passionate team all working towards the same goals – to help those we care for, love every day!Administrator An energetic, committed yet approachable team member, the person who fulfils this role will add real value their obvious passion and commitment to both residents, families and staff alike, and will have the ability to multi-task in a high pressure environment with care and compassion.The Home Administrator provides support to the Home Manager, Employees and residents, ensuring smooth and efficient operations within the Home including meeting requests from Head Office, general administration, note-taking, financial procedures and information returns. These requests include the collation of data for invoicing and collecting and recording fee income and providing the monthly reconciliation.Responsible for:         To support the Home Manager, employees and residents with administrative duties to ensure the smooth and efficient operations within the home including, meeting deadlines on requests from Head Office, financial procedures and information returns.Job Purpose:               Responsible for the collation of data to enable invoicing to be carried out in conjunction with finance.Duties and ResponsibilitiesChecking invoices on receipt from Head Office and the punctual distribution of these. Ensuring updated notifications are issued reporting on all the details relevant to the residents stay within the Home;Collect and record fee income from local authorities and private fee payers. Liaising and advising new residents on the process of fee payments, ensuring the monthly reconciliation and any supporting information is returned to Head Office in an accurate and timely manner;Follow up non-payment of fees immediately if they fall into arrears and report to Head Office any areas of concern for outstanding debtors.Finance and PayrollPrepare and submit the weekly/monthly payroll returns, to include hours worked, sickness, holidays, starters and leavers, for submission to Head Office in a timely and accurate manner to meet the payroll deadline;Maintain the petty cash, recording all disbursements and action reclaims to maintain the float;Prepare monies raised through fee collection telephones and staff meals for safe banking at the Company’s bank;Record and distribute personal allowances to residents, where applicable, and assist individual residents with financial arrangements, including the safe custody of money and valuables, adhering to verification procedures to safeguard against claims of misappropriation.Management InformationAssist in the preparation, collation and dispatch of management information to Head Office as requested;Maintain accurate and up to date records of all orders and invoices submitted for reconciliation to finance to allow prompt and accurate responses to enquiries;Maintain the Purchase Ledger and assist the Home Manager in the running of the Purchase Order System.GeneralLiaise with approved suppliers for ordering and replenishing of stock, in line with company procedures, to maintain appropriate levels and controls and ensure expenditure is contained within agreed budgets;Provide clerical support to the Home Manager and when appropriate other staff, including diary management, word processing, photocopying, filing and maintaining personal records;Carry out reception duties providing a focal point for visitors and telephone enquirers, promoting a positive image and customer service approach;To maintain Resident and employee confidentiality and privacy in line with Information Governance;To attend and actively participate in staff meetings and staff training sessions as required;To familiarise yourself with, uphold and adhere to the company policies and procedures at all times. Administrator An energetic, committed yet approachable team member, the person who fulfils this role will add real value with their obvious passion and commitment to both residents, families and staff alike, but will have the ability to multi-task in a high pressure environment with care and compassion. Your talent and ability will be a reflection of the brighterkind culture and values and will help showcase the best of our organisation.If you possess these skills and the drive to succeed in this role we would love to hear from you. In return brighterkind provide a variety of competitive benefits including a generous holiday allowance, a bespoke development programme, child care vouchers and an employee discount scheme.Their talent and ability will be a reflection of the brighterkind culture and values and will help showcase the best of our organisation.To succeed you will be:A team player - brighterkind is a low ‘ego’ organisation;Strong communicator and influencer;Energetic and hard-working;Passionate about offering superior services and want to make a difference in everything that they doA sense of humour and positive outlook on life – Glass half full rather than half empty is key!We offer unrivalled employee benefits as our staff are at the heart of our achievements and future vision. Rewarding commitment and long service are important to us and all employees are entitled to the following benefits and incentives.Competitive salaries and generous holiday allowanceOngoing personal development plan and career progressionTeam Meal OfferingFree uniformChildcare VouchersHigh street discount vouchersNEST work place pension contributionsLong service awards and vouchersAll offers of employment are subject to satisfactory references and a DBS check.As you can imagine we receive very high volumes of applications for some of our roles.Whilst we are not able to respond personally to each applicant, we appreciate the time you have taken to consider and apply for a new role with brighterkind.If you have not heard from us within 4 weeks, then on this occasion your application has not been successful.Please keep checking our website for upcoming opportunities. View full job description
JobCentre Plus 1 year ago
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