Apprentice Executive Assistant With EY job in London at BPP Professional Apprenticeships

Apprentice Executive Assistant with EY

Company: BPP Professional Apprenticeships

Location: London UK

Date Posted:Nov 14, 2017

Description  To undertake hands on training and build knowledge and skills in all EY practices and processes to become an effective Executive Assistant; to understand EY culture and focus; whilst working towards a Level 3 Business Apprenticeships. Key Responsibilities Relationship management: Develop and maintain internal and external networks, building knowledge of key business matters in order to effectively identify and communicate priorities.Build relationships with client’s PAs identifying opportunities to enhance EY’s reputation.Gain knowledge and competency in use of EY’s relationship management database.Develop and use apprentice network to team and support colleagues throughout period of apprenticeship. Diary and meeting management: Understand the processes of diary management, building knowledge to enable effective working within own calendar and to plan appointments/meetings for others. Gain knowledge and practices to show competency in identifying and resolving conflicts and to use initiative and judgment on priorities.Acquire skill to monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.Understand all processes to enable completion of logistical arrangements for meetings/events and ensure documentation is prepared in advance of meetings. Travel management: Understand/ acquire knowledge and skills to research, plan and reserve UK and Global travel for self and others.Acquire understanding and competency of working in differing time zones.Understand and effectively work with EY travel and expenses policy.Become competent in EY’s travel booking tool.Acquire skill in itinerary planning and production, researching to incorporate consideration of reasonable alternative cost effective travel.Understand and maximise cost reduction opportunities, utilise preferred travel provider. Communication management Gain competency in monitoring emails, post and calls taking appropriate action.Understand mechanics of escalation and delegation to effectively resolve issues.Understand and apply knowledge gained to enable proofreading and sense check of communications and documentation, complying with brand and risk procedures. Events management Gain experience in coordinating events ensuring compliance with policies and liaising with departments of Procurement, Risk Management and Health and Safety and all other relevant teams.Assist in/facilitate logistical arrangements and attend events as required, proactively ensuring relevant documentation is available.Understand and acquire skill to enable to plan, budget, and negotiate costs. Time and expense management Understand and gain level of competency in EY’s time and expense database.Gain knowledge and understand policy around preparation and submission of timesheets.Comprehend policy and processes in relation to collation and submission of expenses and invoices ensuring compliance and adherence to approval process.Understand processes to effectively reconcile credit card/bank statements with receipts as appropriate.Understand and gain competency in the importation of Amex charges into expense reports. General administrative and project support Gain competency in all EY databases Understand and adhere to EY policies and best practices.Gain knowledge to maintain client contact and relationship databases.Understand procedures and working methods of project support.To work as part of a team providing support Recognise best practice to meet and greet visitors to EY offices.Apply sufficient time and commitment to undertaking study and learning demands of the apprenticeship.The Company We are 230,000 people based in 728 offices in 150 countries, organized into 28 Regions and four Areas. All of our people work in one of our service lines – Assurance, Advisory, Tax, Transaction Advisory Services (TAS) – or in Core Business Services (CBS) which provides internal operational support such as HR and IT services. EY is committed to doing its part in building a better working world. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities. Our values define who we are. They influence the way we work with each other, our clients and regulators, and our communities, where we use professional skills to create positive change close to home and around the world. Future Prospects It is hoped that, following successful completion of the Apprenticeship programme, there may be opportunities to commence with EY at Admin Entry Level.Training ProvidedAs a Business Administration Apprentice with BPP, you will undertake the new apprenticeship standard – Business Administrator Level 3 Advanced Apprenticeship. The apprenticeship will be delivered through a blend of live online learning, pre-recorded lectures, and face to face inductions and masterclasses.Skills RequiredPrevious working experience is desirable but not essential. Attention to detail and desire to deliver high quality work. Problem solving orientation. An enthusiasm for organisation and planning. Knowledge of Microsoft Office packages.  Personal QualitiesThe confidence to engage with people of all levels. Teaming approach and ethic.Understanding and ability to build relationships across diverse teams both locally and globally. A flexible, adaptable and calm demeanour.A passion to become a professional secretary/PA. PunctualityFocus Qualifications RequiredMinimum of 5 GCSEs A*-C including English, Maths, and IT or equivalent qualifications. View full job description
JobCentre Plus 6 months ago
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