Denture Assistant Administrative Assistant job in Esher at GI Group Main Account

Denture Assistant / Administrative Assistant

Company: GI Group Main Account

Location: Surrey UK

Date Posted:Apr 26, 2017

Denture Assistant / Administrative Assistant - Earn up to £14.60 per hour plus benefits (PAYE) or £18.95 per hour (LTD)Our Global Pharmaceutical Client, is looking for a Denture Assistant / Administrative Assistant to join their team in Surrey for 12 months to provide comprehensive administrative support to the VP, Global Business Lead of the Denture Care team, one of the 3 sub-categories within Oral Health and for the 10 other members of the Commercial team, primarily around diary management, expenses, purchase order raising and completion, budget tracking and travel.Key Responsibilities:Provide administrative support to team, by using exceptional business knowledge, stakeholder management, administrative abilities and personal judgement to execute primary responsibilitiesArranging detailed travel itineraries and trip filesManagement of team expensesWord processing: letters, memoranda, reports and e-mail, responding on behalf of VPPreparation of presentation material using PowerPoint and spreadsheets using ExcelDiary management: arranging a variety of appointments and meetings, ensuring team have the time to complete projects whilst dealing with changing/conflicting priorities and maintaining routine meetings and day-to -day contact with customers and team membersTrack and report on department vacation / time offProvide support for presentations for major events and to support internal Communication activitiesResponds to complex inquiries from internal and external personnel using proper judgement and initiative to ensure critical issues are handled appropriatelyAdministering various meetings such as team meetings: Arranging dates, controlling/arranging agenda items, distributing minutesReviewing, prioritising and informing managers of incoming urgent correspondence or communications requiring action or resolution in manager's absenceOrganises team meetings and facilitates sharing of information to help ensure continuous improvement of serviceFiling: Maintaining a filing system for a range of electronic documentsManagement of CERPS-related administration on behalf of the teamKnowledge / Experience / QualificationsEssential:Must be able to work in a team environmentExperience of using SAPPlanning and management skills for long-term work as well as daily tasksExtensive experience in supporting senior ManagersEducated to O Level/GCSE or equivalentProven experience in managing complex calendar and travel itinerariesProactive and Innovative in the way that administrative duties are dischargedHigh level of interpersonal skills, communication, planning and prioritising - ability to work and communicate confidently with senior managersDemonstrated competence in working with a high degree of confidentialityProven experience in taking initiative and working independently on a wide range of projects, with tight deadlinesEffective matrix working across many internal and external groups to facilitate smooth transfer of information and communicationExperience in interactions with external companies and a demonstrated ability to facilitate communication, co ordination and arrange meetings, and act as first-line contactHigh standard of Powerpoint and Excel skillsAn excellent team playerDesirable:Significant administrative experience in a multinational matrixed organisationExtensive knowledge of Pharmaceutical administration processes and organisation structure, in particular financial systems and budget trackingExperience of invoice and PO raising/trackingFor a confidential discussion on the above role or other similar roles please call 01707 247259 or send your cv Key words: Consumer Healthcare, Pharmaceutical, Denture Assistant, Admin Assistant, Management Support, GCSE, MS Outlook, Office Administrator, MS Word, Excel,PowerPoint, Team Player, Time Management, Organisational Skills, Contract, SurreyGi Group Pharmaceuticals provides a tailored Account Managed Service and dedicated Pharmaceutical recruitment team and partners with many different Pharmaceutical and Biotechnology clients throughout the globe and the United Kingdom. View full job description
JobCentre Plus 2 years ago
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Denture Assistant Administrative Assistant jobs in Esher

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