Exams Manager Shooters Hill Sixth Form College job in Sevenoaks at AoC Jobs

Exams Manager - Shooters Hill Sixth Form College

Company: AoC Jobs

Location: London South East UK

Date Posted:Jan 27, 2018

Exams ManagerJob DescriptionOVERVIEW To manage the effective operation of public and pre-public examinations, internal assessments and registrations in accordance with awarding body and JCQ regulations.TASKS & RESPONSIBILITIES Particular to the PostENTRIES: To submit entries for public examinations at all levels including A-levels, GCSE, BTEC and NVQ in accordance with JCQ and exam board regulations and deadlines. To submit vocational registrations in accordance with exam board regulations. To liaise with managers and teachers over student exam entries and registrations.EXAMINATIONS: To be responsible for the daily running of examinations and to liaise with the facilities team over room layouts and exam furniture arrangements. To disseminate information about public exams to students and staff as appropriate including the circulation of results. Organise, store and return examination papers according to the regulations set down by JCQ. To create invigilation timetables for public exams. To provide a check on the applications made for exam access arrangements on JCQ and record approvals in MIS. To make appropriate provision for students who have an exam clash, or other special requirements, ensuring arrangements for candidates with special needs are met. To be responsible for the procurement and provision of exam stationary, to administer the exams budget and to monitor the collection of exam fees.QUALITY & PROCEDURE:  To maintain current and accurate knowledge of Exam Board regulations and procedures and to ensure that policies and procedures comply with these regulations. To produce comprehensive internal procedures for staff on examination processes. Ensure course assessment plans/ markbook structures adhere to qualification specifications at the start of each academic year. To participate in staff training and development and to provide training in examination related procedures such as invigilation or exam entry processes.ACHIEVEMENT: To facilitate the timely claiming and processing of achievement on relevant systems and awarding body platforms. To organise and be present for results days. To send out confirmation of results where necessary to current and ex-students of the college.  COMMUNICATION: To provide relevant and accurate reports on exam entry, attendance and results to the SLT, Managers, Teaching Staff, Students, Governors, the LA, the DFE and the Media. To liaise with students, parents and staff over queries and complaints relating to examinations and deal with these in a timely and effective manner. To be the centre’s main contact for all awarding bodies and JCQ.MANAGEMENT To supervise and manage a team of exam invigilators. To supervise and manage the Exams Assistant/Officer. To provide training to new exams staff. To manage and administer the exams budget.Additional Information:Working Arrangements Hours of work: 35 hours per week, term time only at 42 weeks. Routine fixed daily start & finish times between 08:00 & 18:00 by agreement.  Under exceptional circumstances, e.g. alterations in the College’s pattern of working or changes in pattern of demand, the hours of attendance may be varied after consultation with the member of staff concerned.SafeguardingShooters Hill Sixth Form College is committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Appointment to this post is subject to an enhanced Disclosure and Barring Check (DBS) and background checks. This is a description of the job as it is presently constituted. It is normal practice to review periodically job descriptions to ensure that they are relevant to the job currently being performed, and to incorporate any changes which have occurred or are being proposed. The review process is carried out jointly by manager and employee and you are therefore expected to participate fully in such discussions. In all cases, it is our aim to reach agreement to reasonable changes, but where it is not possible to reach agreement we reserve the right to make reasonable changes to your job description which is commensurate with your grade after consultation with you.?Person SpecificationKey:AF =  Application formI   =   Interview / presentation / assessment exercises*   =   Required short-listing criteria Experience of working within an Examination function - AF / I / * Proven experience and knowledge of JCQ regulations - AF / I / * A sound background knowledge of administrative systems and as ability to creates systematic procedures that support delivery - AF / * Educated to degree level or equivalent, or extensive relevant experience that demonstrates a high order of literacy, numeracy and analytical skills - AF / * An advanced working knowledge of the Microsoft Office Suite of Applications from their practical use in daily administrative processes. Especially Excel and Access - AF / I/ * The ability to operate a computerised administrative system / database and produce reports - AF / I/ * Data Entry experience - AF Ability to deal with a large volume administrative systems whilst maintaining excellent attention to detail - AF / I/ * Fast learner / a passion to learn new skills & information. Commitment to Continuous Professional Development - AF / * Ability to communicate effectively by telephone and in person with students and staff at all levels of the organisation and external callers - AF / I / * Ability to work flexibly as a member of a team & to forge excellent professional working relationships - AF / I Ability to respond to tight deadlines and work calmly under pressure & independently prioritise and manage own work - AF / I/ * An organised, consistent & accurate approach to record keeping with excellent time-keeping skills - AF / I/ * An understanding of & commitment to equal opportunities & practical ideas for implementation through the scope of the post - AF / I/ * A flexible & responsive approach to the changing priorities & demands of office tasks & workload peaks - AF / I View full job description
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