Facilities Manager job in London at LAMDA Ltd

Facilities Manager

Company: LAMDA ltd

Location: London UK

Date Posted:May 10, 2018

    TYPE OF CONTRACT: Permanent, full-time HOURS OF WORK:               40 hours per week  GROSS ANNUAL SALARY:  £35,000- £38,000 per annum plus benefits We are seeking a highly experienced Facilities Manager to lead a team of four. You will be responsible for all aspects of the day to day buildings and facilities management across the Academy ensuring that the whole campus is safe, clean andwell maintained at all times. S/he will have proven organisation skills, a strong customer focus, self-motivated and adaptable.  Furthermore, the post holder will have an empathy and commitment to the aims and ethos of the Academy.  LAMDA is an exciting place to work with our wonderful new spaces, brilliant teaching and high energy students and staff. We are looking for a creative and passionate person with a high attention to detail to join our team as together we grow the potential of LAMDA. A world class drama school and educational charity, LAMDA – the London Academy of Music & Dramatic Art – delivers exceptional vocational training in the performing arts. The Academy’s alumni include world class actors such as Benedict Cumberbatch, David Oyelowo, Ruth Wilson, John Lithgow, David Suchet CBE, Maureen Lipman, Jim Broadbent, Rory Kinnear and many more.  LAMDA’s core aim is to train the best artists, regardless of social or financial background. In order to ensure that its work is accessible to all, LAMDA operates a robust scholarship scheme, awarding significant support to one in five full-time students each year.   HOW TO APPLY When applying for this role please send a covering letter outlining your suitability for the position, together with your CV and the Equality and Diversity monitoring form to the HR Manager at HR @lamda.ac.uk The closing date for all applications is: 12 pm on Thursday31st MayInterviews will be held on:w/c 4th June LAMDA Limited, 155 Talgarth Road, London W14 9DA, United KingdomLAMDA Limited. Registered in England No: 364456. Registered Office: as address. Registered Charity No: 312821. LAMDA is an affiliate of the Conservatoire for Dance and Drama.        JOB DESCRIPTION  JOB TITLEFacilities Manager TYPE OF CONTRACT Permanent, full-time RESPONSIBLE TOInitially Head of Finance;Please note that his post holder will report into the Chief Operating Officer (COO) upon their appointment COUNTERSIGNING MANAGER COO for items above £10,000RESPONSIBLE FOR Caretaking staff x 4 GROSS ANNUAL SALARY £35,000 - £38,000 HOURS OF WORK40 hours per week (9am to 6 pm), including evening and weekend work as necessary KEY WORKING RELATIONSHIPS INTERNAL     EXTERNAL All departmental staff (including visiting professionals from the Creative Industry), LAMDA Students as well as LAMDA staff running Examinations which are held on Sundays External Suppliers/Contractors to maintain the fabric of the campus, hirers of the facilities (which cover a multitude of organisation) as well as professionals from the Creative Industry HOLIDAY ENTITLEMENT28 days per year plus bank holidays; (This is inclusive of any days when LAMDA may be closed i.e. Christmas closure) PENSION  After three months of continuous service you will be automatically enrolled into our qualifying work place pension scheme.LAMDA will contribute an additional 3% of gross annual salary and you will be required to make a contribution as well  BENEFITSAfter six months of continuous service and on successful completion of the probationary period, you will become eligible for the following benefits:   (1) COMPANY HEALTH CARE SCHEMELAMDA will pay for the employee to be part of the Healthcare Scheme  (2) GROUP LIFE ASSURANCE LAMDA offers a death in service benefit where the nominated beneficiary could receive approximately 4 x annual salary payment if death occurs whilst in service (3) SEASON TICKET LOAN LAMDA offers an interest free loan for the purchase of an annual season ticket  (4) CHILDCARE BENEFIT SCHEME  LAMDA offers childcare vouchers as part of a salary sacrifice scheme. This benefit will enable employees to make significant savings on their tax and national insurance contribution (5) EMPLOYEE ASSISTANCE PROGRAMMELAMDA offers an employee wellbeing service which is confidential and easy to access. This service is available to staff 24 hours a day, 7 days a week  After a£30m investment for a world leading education facility as well as two theatre spaces, this is a golden opportunity for the incumbent  to review how best to organise this department. Furthermore, this also provides an opportunity to look at how things can be better run and cared for on behalf of the Academy.JOB PURPOSE§  To ensure the whole campus is safe, clean and cared for by the Facilities team, is ready for use and well maintained.§  To be responsible for all aspects of the day to day buildings and facilities management across the Academy.§  To schedule and oversee the facilities and fabric of the School buildings and grounds and to ensure that the buildings, facilities and site are maintained to a consistently high standard.§  To promote Health and Safety to staff, students and visitors at all times.  DUTIES & RESPONSIBILITIESBuilding Management§Act as the 'Building Manager' for all the facilities (Talgarth Road site and the scenic workshop based at London Bridge as well as railway arches at Stamford Book) ensuring statutory compliance as well as responsibility for maintenance and upkeep of buildings, grounds, equipment, plant, fixtures and fittings, working alongside key staff members based in those facilities. §To ensure that day-to-day requirements in respect of electrical and gas supplies, heating, ventilation, alarm, fire-fighting equipment are maintained.§Responsible for preparation and delivery of the annual preventative maintenance programme.§To ensure planned and reactive maintenance repairs are carried out to satisfactory standard and a record of all such works are maintained.§Produce condition reports for the Academy’s buildings identifying priorities.§Ensure orders for supplies and consumables are best value and procured in good time using framework agreements that are in place via the London Universities Purchasing Consortium.§To manage all contractors ensuring that Health and Safety requirements are met, security passes are inspected, performance is monitored and completed work is delivered on time to budget.§Undertake regular visual inspections of the facilities including daily maintenance checks and maintain a log of inspections carried out.§Be aware of the location of essential services including water isolation valves, fire points, drainage systems and gas and power supplies. To maintain a detailed plan showing these on Academy sites. §Daily monitoring of room temperature as well as air conditioning.§Oversee portable appliance testing and five year fixed electrical testing.§Ensure that drains are maintained, disinfected and kept clear.§Organise occasional and emergency cleaning as required. Fire & Security §Ensure that all fire and security systems are regularly maintained and tested with appropriate records kept.§Ensure that all sites are secure and comply with Safeguarding Regulations.§Coordinate the periodical testing of fire alarm call points.§Carry out regular checks of fire equipment for damage or expiration, arranging for servicing, repairs and replacements as required.§Maintain and update all fire drill notices§Maintain and review the Fire Safety Risk assessment annually and resolve any issues.§Maintain records of all emergency equipment.§Provide safe access to buildings in the event of snow, minor floods or similar emergency situations.§Initiate the necessary procedures relating to the Emergency Services.§Oversee the day to day management of the intruder alarm, gate locking and fire alarm systems. Health and Safety §Be conversant in the Academy’s emergency response procedures and ensure systems are in place so that all emergency procedures are safe and adhere to current Health and Safety regulations.§Undertake termly risk assessments of the site and Health and Safety checks as required.§Maintain and implement the Academy’s Health and Safety policy.§Oversee all necessary annual inspections and follow up maintenance work e.g. fire equipment, asbestos check, etc.§Take responsibility for the implementation of COSHH requirements.§Take a strategic role to ensure that the ongoing and future needs of the Academy are met in terms of site, facilities and Health & safety.§You will act as the ‘Safety officer’ for the Academy and take full responsibility for general supervision, control and related documentation, paying particular attention to legislative compliance, including the Health and Safety, Fire safety, welfare of staff, students and teachers, the safety of the Academy's assets and licensing requirements. This includes completing the necessary risk and fire risk assessments. §Secretary to the Health and Safety Committee, producing minutes, advising and making recommendations to run the campus more effectively.§To ensure adequate numbers of first-aiders in the premises, ensuring supplies are up to date and in accordance with legal requirements and organising ongoing training as necessary.Budget Management§In partnership with the COO and/or Head of Finance  management of facilities budget; budgetary joint responsibility of circa £650,000  -     Budget preparation, year-end forecasting -     Monthly variance analysis-     Communication of  reasons for variances -     Actioning issues arising in order to control and reduce costs§To effectively manage the ‘utility costs budget’.§To proactively find ways of minimizing the impact on budgets i.e. to keep costs under control.Line Management§To line manage and oversee, Caretakers; to provide guidance and support both in their day to day work and in their longer term career development.§Communicate and drive ideas and culture for the benefit of the department as well as for the organisation.§Recommend various personnel actions for assigned employees including, but not limited to, hiring, performance appraisals, identify training needs and holiday/sickness schedules in liaison with the HR Manager.§To supervise and monitor performance of out-sourced contractors. Photocopiers §To oversee the day-to-day maintenance of photocopiers and to ensure continuous availability.§To ensure the contracts for photocopiers are providing best value.Space management§To take on a strategic initiative of measuring the required space for all the departments, performed in terms of teaching, operations, examinations, development & communications, etc. whilst adhering to best practices.§To undertake space audits and to optimise the utilisation of space in the interests of  the Academy in collaboration with the department(s) concerned.Miscellaneous §To provide essential bi-monthly reports to the Senior Management Team on what items need to be brought forward for their attention;§Attendance at meetings as required and §To undertake any other duties as directed by the line manager.  Note: This job description reflects the present requirements of the post and should not be seen as an exhaustive list of responsibilities. Duties and responsibilities may develop and change in consultation with line management. The successful applicant will be required to go through a DBS ‘Enhanced Disclosure’ check. Expenses will be met by the Academy.    PERSON SPECIFICATION  ESSENTIALDESIRABLE METHOD OF ASSESSMENTSKILLS / ABILITIES-Proactive approach to ensuring team operates efficiently and effetely, being able to demonstrate a strong customer service focus and instilling an ethos within the Facilities team.   -Sensitive to all staff and students including all visitors so everyone is treated equally and fairly. -Ability to communicate to all levels of the business and contractors -Ability to communicate new ideas in a manner appropriate to the audience -The ability to manage workload to ensure deadlines are consistently met -Ability to delegate -Ability to deal with contentious/difficult situations that may arise  -Strong leadership and team management skills with the ability to motivate and develop the department -Strong organisational and negotiation skills  -Good IT skills such as word processing, knowledge of spreadsheet applications and email -Covering letter / Interview / reference / test       KNOWLEDGE -to have some experience of working with a timetabling system and room booking system, security (access) system, ticketing (jobs) system  -Good working knowledge and in depth understanding of Health & Safety requirements within a work place setting, including knowledge of undertaking and actioning risk assessments  -Effective line management and resource management -University funding body (previously HEFCE) now OfS for annual Estates returnsCovering letter / Interview / reference QUALIFICATIONS-You must possess a First Aid certification -Full understanding if COSHH regulations -Fire warden / marshal  certification -Any facilities management qualifications would be beneficial -Certificates (if applicable)EXPERIENCE -Understand quickly what the requirements are for setting up a space for internal/external use -Previous experience in a management role with proven levels of competence in facilities management  -Experience of managing a team of employees with varying roles and responsibilities -Experience of planning and managing a budget-Experience of managing external contractors -Experience of the management of services with a strong customer focus  -Experience of working in the higher education/ charitable/ not for profit sector -Experience of working around young persons -Experience of running an arts venue  -Covering letter / Interview / reference   QUALITIES -Resourcefulness -Empathy with and commitment to the aims and ethos of the Academy -Self-motivated, flexible and adaptive working approach and commitment to achieving the very highest standards -You should also have a customer focused approach -Proven ability to plan, organise and prioritise your work -An interest in the arts - have or willing to be adaptable; such as being the “Stage-Door Keeper” with some knowledge of what this role will require and be comfortable with training their team to take on new challenges-Covering letter / Interview / reference  ABOUT LAMDA LAMDA is a specialist institution, the oldest drama school in the UK offering exceptional vocational training to actors, stage managers, technicians and directors, regardless of background or economic circumstances. We believe in the transformative power of the dramatic arts and the importance and value of drama in society.  LAMDA is committed to training the best students, regardless of social or financial circumstances or educational qualifications. To achieve this, LAMDA auditions or interviews every applicant, giving each candidate the opportunity to demonstrate first-hand his or her talent and affinity for the training on offer. Ultimately, LAMDA offers places to around 2% of applicants for its undergraduate courses. LAMDA is committed to ensuring that its training is accessible to all and has a number of substantial measures in place to widen access to Higher Education and create pathways to training for those from low-income backgrounds, new to higher education or from a black, Asian and minority ethnic (BAME) background. These initiatives include regional auditions, audition-fee waivers, bursaries for the (non-HE credited) Foundation Diploma and an extensive scholarship programme. We audition in 11 regional venues across the UK, holding first and second first round auditions regionally to cut travel costs and potentially reduce barriers for applicants. In addition, we deliver targeted workshops and activities across London and the UK through LAMDA’s Pathways programme. The ensemble is at the heart of our work: drama is a collaborative art form and our training stresses the importance of collaboration to achieve excellence.  Our mission, as set out in LAMDA’s current Strategic Plan (2015-2019) is: • To seek out and train the exceptional dramatic artists and technicians of every generation, so they can have the most extraordinary impact on the world through their work in theatre, film and television• To inspire young people across the globe, through our exams and qualifications, to become confident and creative communicators, equipped and empowered to realise their full potential. We offer a small-group learning environment which encourages artistic development; our teaching is vocationally orientated, highly personalised and experiential. Our commissioning and creative programme gives artists and practitioners time to reflect, develop and examine their own practice. We provide a safe creative space for our students so that every individual can take the risks necessary to be the best actor, director or technician they can. We value our relationship with our students and nurture our strong links with the profession which enable us to contribute to an ever-evolving industry. LAMDA graduates are leaders in their disciplines and within the industry. They can be found on and off stage, and in front of and behind the camera, in the RSC and the National Theatre, in Hollywood and Pinewood, and on Broadway and the West End. LAMDA graduates include David Oyelowo OBE, Benedict Cumberbatch CBE, David Suchet CBE, Jim Broadbent, John Lithgow, Donald Sutherland, Harriet Walter DBE, Anna Maxwell Martin, Ruth Wilson and Chiwetel Ejiofor CBE. In March 2002, LAMDA bought the former Royal Ballet School on Talgarth Road in Hammersmith, West London, enabling it to bring most acting and some stage management provision into one building. LAMDA has just completed a substantial £28.2 million capital project which has transformed our campus with a 5,500m² development.  The project includes: • The 212-seat Sainsbury Theatre – equipped with a full fly tower, dress circle and technical gallery, providing a purpose-built training resource for acting, directing, stage management and technical students; a space to host LAMDA Examinations events; a new cultural focal point for the Hammersmith and Fulham community, and a resource for the wider performing arts community• The Carne Studio Theatre – a second fully-equipped, flexible studio theatre seating up to 120• A state-of-the-art, sound-proofed screen and audio suite with editing and Advanced Digital Recording facilities• A new teaching block with 10 large training/rehearsal studios, plus sound and lighting studios, workshops, and wardrobe, student changing and other backstage facilities • The Sackler Library – equipped with IT facilities and private study areas, and housing LAMDA’s production scripts, DVD and film stock, and titles covering theatre and film history and critical theory; all of which are available to the student body• Small tutorial and teaching spaces necessary for the one-to-one requirements of the training• Administrative offices with dedicated space for LAMDA Examinations, admissions and student support services• A new public entrance, opening onto the central Manny & Brigitta Davidson Foyer and the new performance spaces, with café bar facilities. The newly-expanded campus welcomed its first students in 2017. This marks a step change in the Academy and a new stage in the organisation’s growth. The new facilities will cement the Academy’s place as a centre of excellence for world leading drama training, operating at the forefront of its peer group. The building project has given the school a new profile and accessibility, as well as substantial resources to meet the demands of its training. It is a major milestone in the Academy’s growth and development. A natural next step in LAMDA’s maturity, which will build on the quality and innovation of the Academy’s pedagogy and its longevity and success in training generations of actors and technicians, is to invest in its Higher Educationinfrastructure; demonstrating its confidence to stand alone as an independent institution.         View full job description
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