Finance And Admin Assistant job in Oxford at International Tree Foundation

Finance and Admin Assistant

Company: International Tree Foundation

Location: Oxford UK

Date Posted:Jan 17, 2018

JOB OBJECTIVEThe Finance and Admin Assistant will be responsible for:I. Assisting the Finance and Facilities Manager to ensure the accurate, efficient and effectivemanagement of ITF’s finances;II. Providing administrative support to the rest of the teamIII. Ensuring data entry and maintenance of the CRM system (Bitrix), in compliance with theGeneral Data Protection Regulation;IV. Administration of the ITF’s membership database, including processing and renewals;REPORTING TOThis position reports to the Finance and Facilities ManagerSTAFF RESPONSIBILITIESNoneCORE DUTIES1. FINANCE? Ensure efficient processing and record keeping of funds received, payment of invoices.? Ensure effective tracking and reporting of donations via the ITF website, direct debit scheme,standing orders, Just Giving, telephone and post? Ensure receipt of agreed corporate donations.? Ensure processing of Gift Aid claims and receipts.2. FACILITIES? Handle incoming and outgoing post.? Manage the ITF email account, replying to enquiries and forwarding to other team members.? Liaise with external agencies such as mailing houses, data handlers etc.? Support the organisation of meetings and events (quarterly Board Meetings, Annual GeneralMeeting, staff away days, etc.)? Ensure stationery and other supplies are maintained and purchased at the most cost-effectiverates and consistent with ITF’s ethical and environmental policy.? Support the fundraising team with administrative duties such as scanning and filing partnershipagreements, printing reply slips and return envelopes, stuffing envelopes.3. GRANTS & PROGRAMMES? Provide support to the Finance and Facilities Manager to produce Programme reports4. EXECUTIVE SUPPORT? Arrange meetings including booking venues and sending meeting reminders.? Provide administrative support to the Chief Executive85. OTHER DUTIES? Participate and contribute to staff team meetings and activities.? Organise and attend off-site events as directed from time-to-time.? Such other duties, of an equivalent nature, that ITF from time to time require.Person Specification1. Knowledge and experience? Experience of maintaining and updating database records and analysing and collating dataand other information (desirable).? Knowledge or training in data protection2. Skills and abilities? Excellent bookkeeping skills (essential).? Excellent organisational skills with the ability to coordinate own activities (essential).? Ability to work as part of a small team and to undertake routine administrative tasksincluding filing, responding to correspondence and telephone enquiries (essential).? Good literacy, numeracy and IT skills including the ability to use spread sheet and databasepackages including Microsoft Excel (essential).? Advanced Excel skills (desirable)? Familiarity with accounting software packages. We use Quickbooks.? Previous experience or interest in working in the environmental or non-profit sector desiredbut not essential. View full job description
JobCentre Plus 1 year ago
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