Office Administrator Apprentice A Private Family Office job in London at WhiteHat

Office Administrator Apprentice - a private family office

Company: WhiteHat

Location: London UK

Date Posted:Nov 09, 2017

This is an opportunity for a highly motivated individual to join a small Family Office in the role of General Assistant/Family Concierge. This role supports the whole team and is instrumental in ensuring that the office administration and support functions run smoothly and efficiently.Family office performing centralised management or oversight of investments, tax planning, estate planning, and philanthropic planning.Entry requirements:1. Three A-Levels at grades A*-C (or 240 UCAS points) are preferred.2. GCSE Mathematics grade C-A* (or 5-9).3. GCSE English (Literature or Language) grade C- A* (or 5-9)4. You will also have good knowledge of IT including all Microsoft packages and Google doc/sheets.Ideally, we are looking for recent school leavers and non-graduates for the role.This is an advanced level 3 Business Administrator apprenticeship, qualification and training delivered by WhiteHat.Location: nearest stations are Edgware Road and Marylebone underground, LondonCore tasks include the following:Office Support:1. Meeting and greeting high-level visitors appropriately (taking coats and making drinks as requested)2. Maintaining the tidiness and overall appearance of the offices and Boardroom3. Compiling address spreadsheets and making address labels (for mail merging)4. Back-up for reception when required:5. Taking calls and transferring to relevant staff members6. Dealing with Boardroom bookings7. Dealing with all deliveries8. Back-up for PA and/or Office ManagerFamily Concierge1. Family Travel (liaising with PA):2. Arranging (sometimes complex) travel3 .Organising visa applications and passport renewals as required4. Arranging itineraries for trips5. Family Events (liaising with PA/Office Manager)6. Annual Christmas card mailing to a database of over 2000 contacts7. Inputting all contacts and keeping them updated8. Assisting with Post and return correspondence9. Updating diary/calendar as directed10. Miscellaneous assistance as needed by the Family, CEO and Office ManagerHours are: 9am-6pm, Mon-Fri.The experience and core competencies/skills required for this post will include:1. Experience in an Admin/Secretary/PA capacity2. Excellent written and oral communication skills3. Ability to manage and prioritise a varied workload and meet deadlines with minimum supervision4. High levels of accuracy and attention to detail5. High levels of flexibility and initiativePersonal qualities:1. Ability to anticipate problems and mitigate them before they arise2. Proficiency with Microsoft packages particularly Outlook, Excel, Word3. Proactive and flexible4. Utmost discretion View full job description
JobCentre Plus 1 year ago
Need more jobs?

Submit your CV so employees can contact you directly for more!

Office Administrator Apprentice A Private Family Office jobs in London

Job location:

London Map of Office Administrator Apprentice A Private Family Office job in London at WhiteHat

JobHits is one of the fastest growing job search engines in the UK. Everyday 30,000+ new jobs, find your ideal job from vacancies at major job boards and companies� careers websites in the UK.

© 2013 - JobHits Pty Ltd