Office Administrator Apprentice job in London at LDN Group

Office Administrator Apprentice

Company: LDN Group

Location: London UK

Date Posted:Feb 13, 2018

Do you have:ENERGY?ENTHUSIASMWILLINGNESS TO LEARN?ABILITY TO TAKE FEEDBACK?PROPENSITY TO TAKE ACTION?We call this #EEWAP, and if you are full of #EEWAP then an apprenticeship with Future LDN could be PERFECT for you! WHAT DOES THIS JOB INVOLVE? This is a combined Reception/Office Administrator role in a fast-paced Telecoms company.The Receptionist/Office Administrator is the face of the London office and will be responsible for managing all receptionist duties to a high standard. This role will also provide general office support to the London office on a day to day basis ensuring that the office administration tasks are completed in an effective and efficient manner.   WHAT WILL I BE DOING? ·         Managing the reception duties, ensuring all visitors are welcomed in a courteous and professional manner·         Full responsibility of switchboard; answering telephone in a timely manner, taking and relaying messages, ensuring switchboard is covered always·         Calendar management of the internal meeting rooms ·         Setting up of video conferencing meetings across all sites as required·         Milk order management·         Co-ordination of incoming and outgoing post, including booking couriers and where required tracking the delivery of parcels ·         Stationery management, ensuring that supplies are always available, including ink and toners for the printers, photocopier and franking machine·         Ordering lunches from an external supplier when required·         Placing business card orders for all new employees across all locations·         Being first point of contact for external vendors, including cleaning company and electricity supplier·         Assist the PAs in the planning and preparation of large meetings·         Booking adhoc travel arrangements·         Supporting in the processing of expense claims ·         Ensuring the first aid box is full always·         Undertake general administration tasks, including mail merges, preparing documentation, assisting with the printing of different management packs·         Assisting HR team with recruitment including management of HR inbox, setting up of interviews and reviewing applications against job descriptions·         Adding new employees to internal communications platform ·         Creating vendor accounts and purchase orders on internal system·         Assisting Facilities Manager with all facilities queries, issues or projects that may arise·         Any other adhoc tasks that may be required   KEY CANDIDATE ATTRIBUTES·         Good knowledge of Microsoft Office, Excel and Word·         Good numeracy skills·         Good organisation skills & attention to detail.·         Strong communication skills with the ability to communicate at all levels.·         Possesses a positive “can-do” attitude.·         Highly personable with an ability to build relationships over the phone and face to face.·         Flexible and hardworking; willing to go the extra mile to help colleagues.·         Good time management·         High levels of energy, enthusiasm and professionalism..         Previous experience in a similar customer facing environment WHAT DO I NEED TO BE GOOD AT?Our client would be particularly interested in candidates with; ·         Excellent written and verbal communication skills·         Skills in problem solving, organisation and planning·         IT Literate; proficient with Microsoft office applications proficiency, especially Word & Excel ·         Minimum GCSE Grade of C in Maths and English List any other attributes that the client is looking for. ENTRY REQUIREMENTSAll you need is EEWAP – Energy, Enthusiasm, Willingness to Learn, Ability to Take Feedback and Propensity to Take Action. You’ll also need to pass a face to face screening interview with our Employer Partnerships team (don’t worry, we’re a friendly bunch) and sit initial assessments in Maths and English.  WANT TO KNOW MORE?There’s tons of information on Future LDN, our qualifications and our process for helping young people to kickstart their careers on our website –  ABOUT FUTURE LDNFuture LDN helps talented young people to start their careers through exciting apprenticeships with a focus on digital skills. Apprentices are able to choose from one of our three advanced apprenticeship pathways – Digital Client Services, Digital Project Admin and Digital Finance. Once you’ve applied, we’ll work with you to understand which pathway is the best fit for your skills, personality and interests and then we’ll introduce you to employers looking for apprentices in that pathway. CAREER KICKSTARTEREvery week, Future LDN puts on an awesome event where employers come to meet a group of young people who are full of #EEWAP and who are looking for apprenticeships. The event lasts a full day, and every candidate gets the opportunity to meet and impress a group of awesome businesspeople who are looking to hire apprentices. After the event, employers invite successful candidates to work trials in their offices, and if that goes well – hey presto – YOU’RE AN APPRENTICE! View full job description
JobCentre Plus 1 year ago
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