Office Supervisor job in Aylesford at React Recruitment Ltd

Office Supervisor

Company: React Recruitment Ltd

Location: Aylesford UK

Date Posted:May 16, 2018

Our established Client based on the outskirts of Maidstone is currently seeking an experienced Office Supervisor with HR, Finance and Quality experience to join their team.Duties will include:·         Company PAo   Assist Managers as required Book flightso   Book accommodationo   Arrange car hireo   Liaise with staff overseas re any travel arrangements ·         Office administrationo   Daily running of the Office,  answer telephone, relay messages, posto   Office Purchasing, i.e. Stationeryo   Arrange Courierso   Liaising with external suppliers, regarding leases of the Xerox machine, Coffee machine and telephone system & liaising with mobile phone companieso   Amending the Travel & Commercial Insurances Policy’so   Arranging transportation of lorries carrying equipment needed for each job to various sites all over the world. Dealing with carnets and logistics companieso   Maintain records of company vehicles including service renewal dates, vehicle mileage & VE103o   Liaise with drivers on repairs and maintenance & arrange any necessary replacement vehicleso   Liaise with leasing companies on new contracts and return of vehicles upon contract completion.  ·         HR Administrationo   Maintaining Company handbooko   Keep up to date with employment law and health & safety issueso   Maintaining Staff Records & HR Folderso   Maintaining Staff Holiday Recordso   Maintaining Staff Movements, Sickness & Absenteeism Recordso   Site Documentation, including E101, Medicals, Passports, Visas & E101o   Arrange Inductions & Provide Documentation for New Staffo   Maintain Training Records & Arrange any necessary Staff Trainingo   Maintaining Stock Levels of Clothing & Issue to Staffo   Maintaining Health & Safety Policieso   Liaise with Recruitment Agencies when new staff requiredo   Sole administration of company pension ·         Financeo   Assist with finance functions and cover work during holiday and sickness periods. o   Supervision of Accounts Administrator o   Control of monthly expenditure and statements, including credit limits etc. o   Control & payment of Staff Expenses o   Liaising with external payroll company on weekly payroll & PAYE payments o   Prepare monthly report of unpaid invoices & then pay Suppliers via on line bankingo   Control of petty cash o   Daily control of the company cash flow and everyday banking. Liaise with Accounts Department at Solarca on Monday AM regarding the 13-week cash flow. o   Liaising with Solarca regarding any accounts querieso   Verification of additional hours for payroll purposes. Entry onto staff movement’s sheet and Liaising with Managers regarding queries.   o   Purchase Order controlo   Credit Control, chasing overdue invoiceso   Collating information for yearly P11D’s and submitting online with HMRC, liaising with HMRC on P6’s for employees.o   Completing CIS forms and liaising with HMRC regarding refund of these payments.Quality Manager·         Implement Quality Control Manual & SQP’s for ISO 9001·         Maintaining all related paperwork and undertake regular audits·         Liaise with certification body on yearly audits and certificates.  Working hours are 39, Monday – Thursday are 8.30am -5.00pm, Friday 4pm.    View full job description
JobCentre Plus 9 months ago
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