Procurement Advisor job in Wrexham at Glyndwr University

Procurement Advisor

Company: Glyndwr University

Location: Wrexham UK

Date Posted:Mar 20, 2018

Job Description   Please complete all accessible boxed so that your submission is not delayed.  Managers please refer to the guidance notes on writing Job Descriptions and Person Specifications. School/DirectorateFinance SectionProcurement Job TitleProcurement AdvisorVacancy No1718 083Reports ToFinance Director Principal AccountabilitiesAt Wrexham Glynd?r University, we are a learning community that offers academic challenge and inspirational teaching backed by personal support.  We are an anchor institution for the North East Wales region and our success is fundamental to supporting a vibrant local economy.  A major local employer, and a catalyst for economic and social and cultural development, we are committed to adding value to our community through our partnerships and relationships and the impact of our work. We have ambitions to grow our teaching significantly and to further develop our relevant and respected research profile. The role comprises of leading procurement and contract management meeting both current and future needs.The position covers the whole University including subsidiaries in line with University policies and procedures and external regulations. Reporting to the Director of Finance the Procurement Advisor will:-assist the University to follow best procurement practise and ensure that value for money is achieved as part of specific projects/tenders and within categories of spend;  advise on and ensure compliance with internal and external regulations governing procurement practice; support colleagues in managing expenditure to deliver contracts with suitably qualified suppliers that meet the needs of the end user and offer value.  The post holder will work in partnership with Academic Schools and Professional Services areas to provide high quality procurement advice and guidance. The successful applicant will understand the role of procurement in delivering value, managing risk and supporting colleagues to do this.  The role requires an understanding of tendering, sound skills to manage tenders and strong interpersonal abilities. You will be a good communicator and ‘people person’, well organised and IT literate.   A professional procurement qualification is essential.  Key TasksTo ensure procurement has a strategic direction, which includes relationship with suppliers, ethical and regulatory requirements and interactions with the buying community within the University. Lead role out of strategy including communication, tracking and compliance. To lead on the development of a Procurement support service at the University with the fundamental objective of providing an effective and efficient procurement service to the wider business.  To develop, implement and monitor the University’s Procurement policy and processes in accordance with relevant legislation, best practice and business needs. To be responsible for devising, implementing and developing effective, efficient and economic procurement systems for the University.  To ensure that the University obtain value for money for all externally purchased goods, works and services. To enable support to be given to managers throughout the business with the procurement of a range of contracts for goods and services in accordance with agreed deadlines and performance indicators. To support the managers by providing advice on options appraisal, tendering strategy, and the development of selection and evaluation criteria, and to advise on every aspect of the procurement process.  To work with managers to reduce procurement costs by identifying areas suitable for collaborative contracts and to develop appropriate contractual arrangements.To develop, implement and monitor the University’s procurement strategy to ensure a focused approach to the strategic direction of the procurement function.To be responsible for the continuous review, development and improvement of the systems, processes and services in support of the University’s commitment to a comprehensive and coordinated approach to procurement.  To develop and review a monitoring and reporting framework to allow for an oversight and audit of the procurement activities performed across the business. To advise the Vice Chancellor’s Board on amendments to the procurement policies and strategy and to identify changes and innovations that will assist in continuously improving operations across the business. To ensure all procurement is undertaken in a legal, ethical and accountable manner in accordance with regulatory requirements. To be responsible for the provision of procurement reports to the Vice Chancellor’s Board as required. To liaise and communicate with the internal colleagues, suppliers and contractors, and other organisations, both verbally and in writing as required. To be responsible for contractor and supplier relationships and to oversee the development and maintenance of the contracts register and any approved supplier lists.To oversee the completion of market research and analysis completed in connection with projected procurement projects and ensure the information gained is used to advise managers as to the appropriate course of action. To be responsible for maintaining a record of the savings and efficiencies achieved through the introduction of more efficient and economic procurement arrangements.To oversee the placement of contract notices and/or adverts in the Official Journal of the European Union or local press as required. To promote the procurement service and raise awareness of best practice wherever possible throughout the University. To complete data requests for Government Returns and returns from external bodies such as EU Returns on Public Procurement, FOI requests etc. To ensure that complete, up to date and accurate working papers on all tender activity is stored appropriately, including providing appropriate evidence to auditors,  and for quality assurance purposes. To be responsible for the ongoing training of non-procurement staff on procurement related matters. To participate in all aspects of training and development as directed and to use all relevant learning opportunities to improve personal skills so as to improve the effectiveness and efficiency of service delivery. To implement the University’s HR policies, procedures and practices as and when required. To undertake any other duty commensurate with this post as determined by the Director of Finance. Actively promote the values of the University and ensure that all University policies and procedures are applied in a consistent and transparent manner Special Features  MiscellaneousYou will ensure that appropriate management systems and procedures are in place to meet your health and safety duties and responsibilities contained within the University’s health and safety policy. In particular you will ensure that appropriate risk assessments are carried out in respect of significant hazards and that safety inspections are undertaken on at least an annual cycle in each workplace under your control. It is the responsibility of employees to apply the University’s Equal Opportunities Policy in their own area of responsibility and in their general conduct. All staff have a responsibility for promoting high levels of customer care within their own areas of responsibility. Post holders are expected to co-operate with the Appraisal process, engaging in the setting of objectives in order to assist in the monitoring of performance and the development of the individual.   You will assess the training and development needs of each member of staff under your control to ensure they are adequately supported in relation to their work responsibilities. Such other relevant duties commensurate with the grade of the post as may be assigned by the Manager in agreement with the post holder. Such agreement should not be unreasonably withheld.  The key responsibilities contained in this job description are indicative not exhaustive.  Duties and responsibilities may be altered in discussion with the post holder.  You may, with reasonable notice, be required to work at any of the Glynd?r University sites.   ReviewThis is a description of the job at the time of issue. It is the University’s practice periodically to review and update job descriptions to ensure that they accurately reflect the current nature of the job and requirements of the University and to incorporate reasonable changes where required, in consultation with the job holder.     View full job description
JobCentre Plus 11 months ago
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