ReceptionistAdministrator job in Ipswich at The Hub Business Centre


Company: The Hub Business Centre

Location: Ipswich UK

Date Posted:Nov 22, 2017

 The Hub Business Centre Ipswich Position:Centre Receptionist/Administrator Reporting to:Centre ManagerHours of Work:Monday – Friday 13:00-17:00  Overview:The role is one of assistant to the Centre Manager and Centre Director and encompasses a number of key areas for The Hub and is pivotal to the success of the businessJob Description:Customer Facing: Covering a blend of Marketing, Customer Service and Sales, a significant proportion of the role covers communicating with current and prospective customers with Key Tasks including: Social Media/Marketing ManagementGenerating market awareness and sales callsMeeting & greeting all visitors to The Hub. Escorting potential new clients around and showing them the facilitiesTelephone skills – receiving all incoming calls, taking and passing on messagesEnquiry Handling – from initial quotations to confirmed bookingsDealing with customer problems/issuesPreparation of invoices and booking acknowledgementsGeneral administration of all client associated paperwork end email communicationAd hoc administrative support to the Centre Manager and Centre DirectorDistribution of incoming post. Franking outgoing post. Completion of Recorded and Special Delivery paperworkUpdating Electricity and Telephone Logs Facilities Management: To ensure the smooth day to fay running of the facilityLiaison with suppliers of goods and services to The HubLiaison with Cleaning Contractors monitoring standards and ensuring the highest level is achieved at all timesManagement of refreshments in the Conference RoomsStock Management of refreshments and stationeryWeekly Fire Alarm Test Ensuring cleanliness of communal kitchens – loading and turning on dishwashers, ensuring detergents are topped upReplenishing kitchen rolls & air freshening units as required    View full job description
JobCentre Plus 1 year ago
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