Secretary job in Saint Helens at Mid Mersey LMC


Company: Mid Mersey LMC

Location: Saint Helens UK

Date Posted:Apr 18, 2018

MID MERSEY LOCAL MEDICAL COMMITTEE JOB DESCRIPTION POST:Secretary WORKING PATTERN:Monday to Friday – 25 Hours - days to be agreedEvening work required – minimum of 8 evening meetings per year and must have flexibility  PAY SCHEME/PAY BAND:£19409 - £22683 pro rata and dependent upon experience PENSIONWorkplace pension ACCOUNTABLE TO:Committee Administrator RESPONSIBLE TO:Medical Secretary LOCATION:St Helens JOB TYPE:Permanent Key Responsibilities:Provide secretarial and administrative support to the Committee and Committee Administrator To liaise with: LMCs, GPC, CCGs and NHS England Organising and preparation of meeting packs and all relevant documents as instructed, taking, transcribing and distribution of minutes  To be responsible for inputting, maintaining and retrieval of information from relevant databases and to assist in the preparation of statistical, audit information and assist in time limited projects as requested including keeping records of attendance and expenses claims To organise and prioritise own workload on a daily basis to ensure that time deadlines are met and that urgent work is accommodated To manage and maintain the diaries for the Committee and other members of the team where required To maintain strict confidentiality in all aspects of the work and compliance with all policies and procedures  To be responsible for implementing and maintaining an efficient system for filing and following up any outstanding queries, comments and actions where required Maintain supply of stationery stock/office supplies are available, sourced and used efficiently, and to ensure office equipment is kept in good working order by reporting faults through the appropriate channels Organise hospitality and/or overnight accommodation if required and any necessary transport arrangements To undertake any training and development necessary to fulfil the requirements of the post and any other duties commensurate with the grade and level of responsibility of this post 3month probationary period and References required Closing date 04.05.18  Due to the expected volume of applications only successful applicants will receive a response Please email all applications to  For further information/informal visits please contact Trish Gormley 01744 28588Please see below Person Specification MID MERSEY LOCAL MEDICAL COMMITTEE Secretary - PERSON SPECIFICATION Method of Assessment:            A - Application Form    C- Certificate/Document   T -Test/Presentation             I- Competence Based Interview   Criteria EssentialDesirableAssessmentQualificationsGSCE Standard or Higher? A & IRSA III or equivalent level of qualification or significant equivalent previous proven experience ?  A & I & CWord Processing Skills? A & I  & CMedical Terminology ?A & I  & CKnowledge and ExperienceExcellent Minute Taking skills? A & T & I  Shorthand Minute Taking skills         ?A & T & IPrevious secretarial experience preferably in a healthcare organisation  A & IIntermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint/ECDL? A & ISignificant administrative/secretarial experience including initiating and maintaining office systems? A & IDemonstrable experience in dealing with sensitive and confidential information? A & IUnderstanding of Confidentiality, knowledge of Data Protection Act and ability to maintain confidentiality? A & IKnowledge of NHS issues? A & ISkills and AbilitiesAbility to work at pace in a busy working environment and able to multi-task? A & IExcellent Time Management Skills? A & IAbility to manage own workload and Prioritise  A & ICommunication SkillsClear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information? A & IAbility to accurately maintain computerised and manual filing/documentation systems? A & IEffective team working and ability to work on own initiative? A & IOther RequirementsAbility to travel across sites for meetings if required ?A & IAble to work the hours and undertake duties required? A & ITo undergo regular Personal Development Plans and undergo any further training for the post ? A & I  View full job description
JobCentre Plus 10 months ago
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