Senior Finance Assistant job in Glasgow at Sense Scotland

Senior Finance Assistant

Company: Sense Scotland

Location: Glasgow UK

Date Posted:Jan 23, 2017

Job Title:Senior Finance AssistantSense Salary Scale:Points 24–27(£19,328to 21,269) Accountable to:Finance OfficerPlace of Work:Sense Scotland Head Office________________________________                 ______________________________Job summaryThe position of Senior Finance Assistant is to assist the Finance Officer as part of a small team working for Sense Scotland based in Glasgow.  The role will focus on the purchase ledger function, supporting the Sense Scotland trading division, supporting credit control function and all reasonable administrative tasks associated with finance, such as filing etc. Supervisory ResponsibilityThe post holder will have direct supervisory responsibility for the Finance Admin Assistant, overseeing all reasonable administrative tasks associated with the finance department.__________________________                    ____________________________________ Key responsibilities The Senior Finance Assistant will be responsible for:Maintenance of Sense Scotland bank accounts including opening new accounts, closing accounts no longer required and changing signatures on existing accounts.Assisting the Sense Scotland shop managers with their management accounts, weekly returns and bank reconciliations.Processing payments for purchase ledger.Processing the monthly salaries payments to the bank.Reconciliation of the main petty cash bank account.Review all purchase ledger invoices and payments ensuring accuracy Supporting junior staff in processing bank payments including expenses, salary payments and all related costs.Supporting junior staff with the administration of the sales ledger credit control process, ensuring debts are notified to customers as soon as possible.General finance duties including supporting the finance team when necessary with invoice processing, banking, café takings etc.Administering court order payments, trade union subscriptions and other subscriptions.Supervision and development of the Finance Admin Assistant  ContactsContacts include Sense staff, members of Sense Scotland and their families, members of the public, representatives from other charities and agencies, volunteers and students. Service usersService users are people with complex support needs because of deafblindness or sensory impairment with other difficulties.  All service users have communication difficulties and most have been disabled since birth.  Service users’ ages range from birth to mid-adulthood but the upper age will increase as they age. Values     Openness and honesty     Respect     Value individual worth     Plan on the basis of individual need     Accountability It is essential that the Senior Finance Assistant will have/be:     HNC in Accountancy or Equivalent.  Consideration will be given to suitable experience in place of qualification      Relevant experience required     Computer literate and have good computer systems experience including finance software and Microsoft Office packages.     Ability to demonstrate good communication and interpersonal skills.     A willingness and commitment to hard work and an ability to learn.     Self-motivated and able to use initiative.     Ability to demonstrate good organisational skills. It is desirable that the Senior Finance Assistant will have:     Advanced knowledge of window-based accounting systems, preferable Iris Exchequer.     Experience of working in the voluntary sector.     An awareness of disability issues. Hours of Work:37 hours per week (5 days per week)Holidays:24 days annual leave, plus agreed public holidays pro rataProbationary Period:              12 months  The finance department consists of a small team    The department processes all financial transactions for the organisation, except for payroll which is outsourced to Sense UK finance centre in Wakefield.  The present annual income (consisting of fees charged to local authorities for care & housing support, fundraising income, shops sales and grants) comes to approximately £20 million.  We currently have around 130 cost centres ie projects, services & departments and produce monthly management reports for budget holders. We also produce what is known as SMART reports for our 19 Shops. The accounting system which the department uses is a windows-based system called Exchequer Enterprise which allows for links to Microsoft Excel, which is used extensively in much of the department’s routine tasks.  Our bankers are the Bank of Scotland and we use their corporate HOBS system which facilitates viewing and downloading of our main bank accounts to Microsoft Excel. It also allows us to make cash transfers to project & services petty cash accounts to allow them to meet their daily needs. The department liaises with all regional administrators and project or service managers in all financial related matters and has links with all local authorities, to whom we charge fees for providing care, housing support and day services. We also work closely with the fundraising, payroll and personnel departments in carrying out our daily work. As well as processing transactions and producing reports, the department deals with all insurance claims, rates rebates, vehicle purchases or lease, equipment or service contracts & leases, grant claims and securing best value with regards to utilities (ie telephones, gas & electricity). The department is always busy and continually strives to meet the needs of other departments and in particular the many projects and services providing care, housing support and day services to service users.      View full job description
JobCentre Plus 2 years ago
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